Hello!👋
I'm
Fathma
Technical VA | Automation Expert
I help businesses simplify their processes through HighLevel, n8n, and smart automation — so you can stop chasing leads and start closing them.
750K+
Happy Customers
Certified Highlevel Admin
Hello!👋
I'm Fathma
Technical VA | Automation Expert
I help businesses simplify their processes through HighLevel, n8n, and smart automation — so you can stop chasing leads and start closing them.
Automations
Workflows
HighLevel Certified Admin
n8n Expert
Filipino Excellence
Automations
Workflows
HighLevel Certified Admin
n8n Expert
Filipino Excellence
Does This Sound Familiar?
You're missing leads because there's no system to track and follow up with them. Your team spends hours on manual tasks that should happen automatically. And customers slip away because your follow-up is too slow or inconsistent.
You know you need better systems — but you don't have time to figure it all out.
Does This Sound Familiar?
You're missing leads because there's no system to track and follow up with them. Your team spends hours on manual tasks that should happen automatically. And customers slip away because your follow-up is too slow or inconsistent.
You know you need better systems — but you don't have time to figure it all out.
What I Build
Simple systems that solve the problems above — so your business runs smoother with less manual work.
GHL Pipelines & Workflows
Organized pipelines and automations that track your leads and follow up automatically — so nothing slips through the cracks.
n8n Integrations
Custom connections between your tools — so your data flows automatically and your systems actually talk to each other.
Funnels & Landing Pages
Landing pages and funnels built in HighLevel — designed to capture leads and guide them toward booking or buying.
AI-Enhanced Workflows
Smart automations using AI to handle repetitive tasks — like sorting emails, drafting responses, or processing data.
What I Build
Simple systems that solve the problems above — so your business runs smoother with less manual work.
GHL Pipelines & Workflows
Organized pipelines and automations that track your leads and follow up automatically — so nothing slips through the cracks.
n8n Integrations
Custom connections between your tools — so your data flows automatically and your systems actually talk to each other.
Funnels & Landing Pages
Landing pages and funnels built in GoHighLevel — designed to capture leads and guide them toward booking or buying.
AI-Enhanced Workflows
Smart automations using AI to handle repetitive tasks — like sorting emails, drafting responses, or processing data.
Recent Projects I Built
These projects demonstrate my approach: understand the business problem first, then build the technical solution.
FUNNELS & Automation Workflows
Complete funnel systems built in GoHighLevel — from landing pages through booking confirmation.
AdFlow Performance
STAGE 1
Audit
STAGE 2
Proposal
STAGE 3
Onboarding
A comprehensive agency scaling system designed to streamline client acquisition and service delivery.
Pacific Coast Solar
Interactive Savings Calculator
Custom JavaScript embedding that captures leads by providing instant solar savings estimates based on roof size and energy bill.
Pooch Scoop
Zip Code Qualification Logic
Automated filtering system that qualifies leads based on service area availability before allowing booking access.
Dental Haven
Empathy-First Copywriting
A funnel designed to reduce patient anxiety through strategic copy, reassuring visuals, and a seamless intake form.
Legacy Shield Law
Strategic Upsell Sequence
Post-consultation automated workflow that educates clients on estate planning tiers, increasing average case value.
N8n AI Automation Workflows
Complete funnel systems built in GoHighLevel — from landing pages through booking confirmation.
Extract ChatGPT chats→upload each to Gdrive
Automatically turns your ChatGPT history export into clean, titled markdown docs—one document per chat—auto-named and filed into a designated Google Drive folder (ideal for attorneys who need organized, searchable records for case notes and client work).
Custom JS Code
GDrive
Doc Upload → Gemini File Store RAG Q&A + Evaluation Score
Turn PDFs into a searchable AI knowledge base—upload a doc once, auto-index it into a Gemini File Store, then chat to get grounded answers with citations (plus optional eval scoring logged to Google Sheets).
Google Gemini File Store
n8n Forms
OpenRouter (GPT-5-mini)
Gsheets
Google Maps Prospect Scraper + Website Contact Enrichment to Google Sheets
Uses Apify to pull Google Maps business listings into Google Sheets, then scrapes each business website with Firecrawl to extract emails and social links (LinkedIn, Facebook, Instagram, Twitter), creating a contact-ready prospect list with automatic processing and repeat-prevention.
Custom JS Code
Apify
Firecrawl
Gsheets
IG Chatbot
Receives Instagram DMs via webhook, filters echo messages, routes text vs voice notes, transcribes audio with Whisper, then uses an AI agent grounded on a Google Docs FAQ + conversation memory to answer questions and check appointment availability (next 14 days) via Google Calendar—finally sending the reply back to the user on Instagram.
IG Graph API
OpenAI
GCalendar
GDocs (FAQ Knowledge base)
Telegram Voice Executive Assistant (Email + Calendar)
Receives Telegram messages (text or voice), transcribes voice notes with OpenAI, then an AI agent executes requests using connected tools—pulling contact emails from Google Sheets, sending emails via Gmail, and booking meetings in Google Calendar—with conversation memory and a quick “processing” reply back to Telegram.
ChatGPT
Telegram
GCalendar
GMail
Gsheets
AI Virtual Try-On Generator for WooCommerce (Nano Banana)
Pulls model + product images from a Google Sheet, converts Google Drive share links into direct-view URLs, then sends both images to fal.ai Nano Banana to generate a “model wearing the product” try-on image. It polls the job status until completed, downloads the final image, uploads it to Google Drive, writes the result link back into the Sheet, and updates the matching WooCommerce product so the new try-on image is stored with the product.
Woocommerce
GSheets
Fal.ai (nano banana)
GDrive
Sales Agent System (CRM Sync + AI Follow-Ups + Calendly Concierge + No-Show Recovery)
A multi-flow n8n sales assistant that (1) pulls new leads from a Google Sheets “Lead List” into a Google Sheets CRM, assigns/updates an ID, and clears processed leads; (2) runs scheduled follow-up sequences for leads who started outreach but haven’t booked a call—using an OpenRouter LLM to personalize and send up to 3 follow-up emails via Gmail; (3) listens for Calendly bookings and updates the CRM to mark “Call Scheduled”; and (4) checks for “No Show” leads every 6 hours, sends a reschedule email, then updates the CRM status to prevent repeat no-show nudges.
Calendly
GSheets
Gmail
Openrouter (Claude Sonnet 4.5)
Fathom-to-Proposal Generator (Google Slides Auto-Builder)
Automatically turns a recorded Fathom sales call into a ready-to-review proposal deck. The workflow captures the meeting via webhook, pulls lead details from Google Sheets, cleans and formats the transcript, uses AI to extract proposal sections (title, bottlenecks, phases, pricing), copies a Google Slides template, replaces placeholders with the generated content, emails the deck link for review, and updates the CRM sheet with transcript IDs and call status.
Fathom
GSheets
GSlides
Openrouter (Claude Sonnet 4.5)
GDrive
GMail
Highlevel Pipeline Stage → Notion CLIENTS Sync (Real-Time)
When a HighLevel opportunity changes stage, this n8n webhook finds the matching client in Notion (via GHL Contact ID) and updates the client’s “Pipeline Stage” field automatically.
HIghlevel
Notion
AI Contract Automation System (Closed Deal → PandaDoc → Signed Tracking + Onboarding Ops)
An end-to-end workflow that converts a “Closed?” update in Google Sheets into a PandaDoc contract by extracting key terms from Fathom transcripts with AI (Claude Sonnet 4.5 via OpenRouter), sending a review link, and logging the contract ID/status back to the CRM; it then monitors for signatures to trigger a welcome email, and on Calendly onboarding bookings it auto-creates and shares a Google Drive client folder and notifies you.
Openrouter (Claude Sonnet 4.5)
Fathom
Calendly
PandaDoc
GDrive
GMail
Daily CEO Ops Report (Notion Tasks → AI Summary → Email)
Runs every weekday at 5 PM, pulls Notion tasks (done today, overdue, blocked, waiting on client), builds a KPI report, uses AI to generate an executive summary + insights, saves it to a Notion “OPS REPORTS” page, emails it to the CEO, then marks the report as sent.
Notion
GMail
ChatGPT
Overdue Task Monitor (Reminders + Escalation)
Runs every 4 hours to find Notion tasks that are past due (excluding Done/Backlog and not yet escalated), sends the assignee an email reminder at most once per day, logs the reminder date + increments a reminder counter, and escalates to the owner after 3+ reminders by emailing an escalation notice and marking the task as
Notion
GMail
Projects I've Built
These projects demonstrate my approach: understand the business problem first, then build the technical solution. Built during my GHL certification training and independent learning — they show how I think, not just what tools I know.
FUNNELS & Automation Workflows
Complete funnel systems built in GoHighLevel — from the first click to the booked appointment.
AdFlow Performance
A comprehensive agency scaling system designed to streamline client acquisition and service delivery.
STAGE 1
Audit
STAGE 2
Proposal
STAGE 3
Onboarding
Pacific Coast Solar
Interactive Savings Calculator
Custom JavaScript embedding that captures leads by providing instant solar savings estimates based on roof size and energy bill.
Pooch Scoop
Zip Code Qualification Logic
Automated filtering system that qualifies leads based on service area availability before allowing booking access.
Dental Haven
Empathy-First Copywriting
A funnel designed to reduce patient anxiety through strategic copy, reassuring visuals, and a seamless intake form.
Legacy Shield Law
Strategic Upsell Sequence
Post-consultation automated workflow that educates clients on estate planning tiers, increasing average case value.
N8n AI Automation Workflows
Complete funnel systems built in GoHighLevel — from landing pages through booking confirmation.
Extract ChatGPT chats→upload each to Gdrive
Automatically turns your ChatGPT history export into clean, titled markdown docs—one document per chat—auto-named and filed into a designated Google Drive folder (ideal for attorneys who need organized, searchable records for case notes and client work).
Custom JS Code
GDrive
Doc Upload → Gemini File Store RAG Q&A + Evaluation Score
Turn PDFs into a searchable AI knowledge base—upload a doc once, auto-index it into a Gemini File Store, then chat to get grounded answers with citations (plus optional eval scoring logged to Google Sheets).
Google Gemini File Store
n8n Forms
OpenRouter (GPT-5-mini)
GSheets
Google Maps Prospect Scraper + Website Contact Enrichment to Google Sheets
Uses Apify to pull Google Maps business listings into Google Sheets, then scrapes each business website with Firecrawl to extract emails and social links (LinkedIn, Facebook, Instagram, Twitter), creating a contact-ready prospect list with automatic processing and repeat-prevention.
Custom JS Code
Apify
GSheets
FireCrawl
IG Chatbot
Receives Instagram DMs via webhook, filters echo messages, routes text vs voice notes, transcribes audio with Whisper, then uses an AI agent grounded on a Google Docs FAQ + conversation memory to answer questions and check appointment availability (next 14 days) via Google Calendar—finally sending the reply back to the user on Instagram.
IG Graph API
OpenAI
GCalendar
GDocs (FAQ Knowledge base)
Telegram Voice Executive Assistant (Email + Calendar)
Receives Telegram messages (text or voice), transcribes voice notes with OpenAI, then an AI agent executes requests using connected tools—pulling contact emails from Google Sheets, sending emails via Gmail, and booking meetings in Google Calendar—with conversation memory and a quick “processing” reply back to Telegram.
ChatGPT
Telegram
GCalendar
GMail
GSheets
Gsheets
AI Virtual Try-On Generator for WooCommerce (Nano Banana)
Pulls model + product images from a Google Sheet, converts Google Drive share links into direct-view URLs, then sends both images to fal.ai Nano Banana to generate a “model wearing the product” try-on image. It polls the job status until completed, downloads the final image, uploads it to Google Drive, writes the result link back into the Sheet, and updates the matching WooCommerce product so the new try-on image is stored with the product.
Woocommerce
GSheets
Fal.ai (nano banana)
GDrive
GSheets
Sales Agent System (CRM Sync + AI Follow-Ups + Calendly Concierge + No-Show Recovery)
A multi-flow n8n sales assistant that (1) pulls new leads from a Google Sheets “Lead List” into a Google Sheets CRM, assigns/updates an ID, and clears processed leads; (2) runs scheduled follow-up sequences for leads who started outreach but haven’t booked a call—using an OpenRouter LLM to personalize and send up to 3 follow-up emails via Gmail; (3) listens for Calendly bookings and updates the CRM to mark “Call Scheduled”; and (4) checks for “No Show” leads every 6 hours, sends a reschedule email, then updates the CRM status to prevent repeat no-show nudges.
Calendly
Gmail
GSheets
Openrouter (Claude Sonnet 4.5)
GSheets
Fathom-to-Proposal Generator (Google Slides Auto-Builder)
Automatically turns a recorded Fathom sales call into a ready-to-review proposal deck. The workflow captures the meeting via webhook, pulls lead details from Google Sheets, cleans and formats the transcript, uses AI to extract proposal sections (title, bottlenecks, phases, pricing), copies a Google Slides template, replaces placeholders with the generated content, emails the deck link for review, and updates the CRM sheet with transcript IDs and call status.
Fathom
Gslides
GSheets
GMail
Openrouter (Claude Sonnet 4.5)
Highlevel Pipeline Stage → Notion CLIENTS Sync (Real-Time)
When a HighLevel opportunity changes stage, this n8n webhook finds the matching client in Notion (via GHL Contact ID) and updates the client’s “Pipeline Stage” field automatically.
Notion
HIghlevel
AI Contract Automation System (Closed Deal → PandaDoc → Signed Tracking + Onboarding Ops)
An end-to-end workflow that converts a “Closed?” update in Google Sheets into a PandaDoc contract by extracting key terms from Fathom transcripts with AI (Claude Sonnet 4.5 via OpenRouter), sending a review link, and logging the contract ID/status back to the CRM; it then monitors for signatures to trigger a welcome email, and on Calendly onboarding bookings it auto-creates and shares a Google Drive client folder and notifies you.
Openrouter (Claude Sonnet 4.5)
Fathom
Calendly
PandaDoc
GDrive
GMail
GSheets
About Me
Fathma Mutia
GHL & n8n Automation Specialist
Iligan City, Philippines
🟢Available for remote work
I help businesses simplify their processes and get more done through automation.
I started with a Physics degree, where I learned to break down problems and find solutions. Then I worked as a virtual assistant for two years — managing calendars, entering data, and doing the repetitive tasks that eat up time.
I saw how much time businesses lose to manual work. So I learned to build systems that do it automatically.
Now I set up HighLevel, n8n, and AI tools to handle the busy work — so you can focus on what actually matters. I understand the manual side because I've done it. I build automation that works in real life, not just in theory.
Let's connect and see how I can help!
I've Lived the Manual Chao
I know the pain of data entry because I've done it. My solutions are built for relief.
Business Problems First
I don't write code just to write code. Every workflow has a clear ROI attached to it.
Personally Invested
I view your system as my own. If it breaks, I take it personally
Fathma "Lay" Mutia
GHL & n8n Automation Specialist
Iligan City, Philippines (Remote Friendly Area)
🟢Available for remote work
About Me
I help businesses simplify their processes and get more done through automation.
I started with a Physics degree, where I learned to break down problems and find solutions. Then I worked as a virtual assistant for two years — managing calendars, entering data, and doing the repetitive tasks that eat up time.
I saw how much time businesses lose to manual work. So I learned to build systems that do it automatically.
Now I set up HighLevel, n8n, and AI tools to handle the busy work — so you can focus on what actually matters. I understand the manual side because I've done it. I build automation that works in real life, not just in theory.
Let's connect and see how I can help!
I've Lived the Manual Chao
I know the pain of data entry because I've done it. My solutions are built for relief.
Business Problems First
I don't write code just to write code. Every workflow has a clear ROI attached to it.
Personally Invested
I view your system as my own. If it breaks, I take it personally
Results I Deliver
Real systems solving real business problems.
Save 20+ hours/week on manual follow-up
Connect tools that don't natively integrate
Build systems that scale with your growth
Results I Deliver
Real systems solving real business problems.
Save 20+ hours/week on manual follow-up
Connect tools that don't natively integrate
Build systems that scale with your growth
Let’s Connect
I’d love to hear more about your needs and
how I can help you.
Copyrights 2026 | Fathma Mutia